How to stop sharing your full screen in Microsoft Teams

Sharing your full screen in a video conference can be a useful tool for presenting information or demonstrating a task. However, it can also be a source of frustration and distractions for other participants if not used properly.

One common issue with full screen sharing is that it can take over the entire screen, making it difficult for others to see the speaker or their own notes and materials. This can be especially problematic if the person sharing their screen is not actively using it, as it can become a distraction and make it difficult for others to stay focused on the meeting.

How can you share your screen effectively without sharing everything?

So, how can we use full screen sharing more effectively in video conferences? Here are a few tips:

1. Use it sparingly. Only use full screen sharing when it is necessary and avoid leaving it on for extended periods of time. This can help prevent it from becoming a distraction.
2. Consider using the gallery view. Most video conferencing tools, such as Microsoft Teams, Zoom, and Google Hangouts, offer a gallery view option that allows you to see all participants at the same time. This can be a helpful alternative to full screen sharing, especially if you want to see the reactions and engagement of other participants.
3. Communicate with your team. If you are planning to share your screen, let your team know beforehand so they can prepare and have any necessary materials ready. This can help prevent interruptions and ensure a smooth and productive meeting.

In summary, full screen sharing can be a useful tool in video conferences, but it’s important to use it sparingly and consider the needs of other participants. By following these tips and communicating with your team, you can help ensure a productive and distraction-free meeting.